Overview:

We are seeking an organized and proactive Office Manager to join our Warsaw office on a fixed-term replacement contract until July 2027, with the possibility of extension. This role is ideal for a detail-oriented professional who thrives in a dynamic office environment and enjoys ensuring smooth day-to-day operations. You will act as the central point of contact for office-related matters and play a key role in maintaining an efficient, well-organized workplace

Purpose of the role:

As Office Manager, you will oversee daily office operations, manage suppliers and service providers, and support internal teams including HR, Accounting, and Administration. You will supervise office maintenance, coordinate in-office events with the Event Manager, and ensure smooth onboarding for new employees.

Key responsibilities:

• Oversee daily office operations, including records management, inventory control, mail handling, and supplier coordination

• Supervise cleaning staff and ensure the office remains well-maintained and organized

• Act as the primary point of contact for all office-related matters, liaising with external suppliers, service providers, and building administrators

• Collaborate with internal departments such as HR, Accounting, and Administration to facilitate smooth operational processes 

• Work closely with the Event Manager to organize in-office events 

• Manage purchasing documentation, including processing orders, cost control, and maintaining workflow system records 

• Oversee the WINSTYLE shop, including receiving and distributing orders, tracking deliveries, and conducting periodic inventory checks

• Support the onboarding of new employees by coordinating access card issuance and office inductions

• Develop and enhance office policies and procedures to improve efficiency and workplace experience

Required Experience:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) or similar applications

• Fluency in Russian (B2), English (B2), and Polish (B1+) 

• Strong organisational skills with the ability to prioritise tasks and manage time effectively

• Excellent communication and interpersonal skills

• Creativity and initiative in problem-solving and office management

Our Benefits:

• Full-time remote work opportunities and flexible working hours

• Private insurance

• Additional 1 Day Off per calendar year

• Sports program compensation

• Comprehensive Mental Health Programme

• Free online English lessons with a native speaker

• Generous referral program

• Training, internal workshops, and participation in international professional conferences and corporate events
  
  Learn more about our hiring process here – what to expect, how to prepare, and what makes SOFTSWISS different.