Overview:

SOFTSWISS is hiring an HR Admin Specialist to join our dynamic HR team. You’ll play an essential role in ensuring smooth HR processes, contributing to the efficiency and success of our employee onboarding and HRMS systems. Your support will help drive seamless collaboration between key internal stakeholders and ensure the timely execution of HR administrative tasks.

Purpose of the role:

You’ll assist with document circulation for new employees, supporting the pre-boarding process, and contribute to the integration of HR processes through HRMS automation. Your work will impact the efficiency of our HR team and improve the experience of both employees and managers.

Key responsibilities:

• Preparing employer documents required for employees to apply for temporary or permanent residence permits.

• Monitoring the validity and expiration dates of documents related to the legalization of employees’ residence and work.

• Timely requesting from employees the documents confirming the legality of their stay and their right to work.

• Preparing and submitting applications for work permits.

• Communication and cooperation with government authorities (local offices, voivodeship offices, etc.). Advising employees on matters related to the legalization of residence and work.

• Maintaining and updating employees’ HR documentation.

• HR administration.

Required Experience:

• Experience in HR, personnel administration, or in the field of legalization of foreign employees’ work.

• Knowledge of procedures related to the legalization of residence and employment of foreign nationals.

• Strong organizational skills and attention to detail.

• Ability to work with documents and meet deadlines.

• Good communication skills and the ability to interact with government institutions.

• Proficiency in Polish (for communication with government offices).

• Proficiency in English (minimum B1 level) for effective communication.

• Fluent Russian language skills (both written and verbal) are required

Our Benefits:

• Full-time remote work opportunities and flexible working hours

• Private insurance

• Additional 1 Day Off per calendar year

• Sports program compensation

• Comprehensive Mental Health Programme

• Free online English lessons with a native speaker

• Generous referral program

• Training, internal workshops, and participation in international professional conferences and corporate events.

Learn more about our hiring process here – what to expect, how to prepare, and what makes SOFTSWISS different.